Making smart decisions when purchasing office equipment can not only increase productivity levels but can also save your company money in the long run. Within every office, documentation is a critical part of daily operations, from accounting to sales and processing employee data. If your company desires to streamline office procedures, learn which is right for your business – a multifunction printer (MFP) or a copier.

What is a Multifunction Printer (MFP)

Multifunction printers are quickly becoming the documentation management equipment of choice. These office machines can often be paired with cloud technology, so that employs can print documents even when away from the office. MFPs feature a combination of helpful operations and serve as a copier, scanner, printer, and fax machine all in one.

The benefits to your office when you choose a multifunction printer (MFP) include fewer pieces of equipment, eliminating multiple supplies, results in less maintenance, and you can expect a reduction in service calls when one multifunction printer (MFP) can take the place of several pieces of office equipment:

  • Combines multiple functions in one piece of equipment
  • Capable of enterprise-wide or networked business operations
  • Employees can send copies from any office location
  • The best choice to replace aging office machines

The Role of Copy Machines

Copiers perform a single function – that is copying (or printing) paperwork, often at high speed and with many features that support the orderly management of large amounts of documentation. Commercial photocopying technology has evolved since the early days when black-and-white, drum-based processes have been replaced with inkjet and digital technology. Today, the primary features of a copier include:

  • High-speed copying of up to 90 pages per minute
  • Scaled printing, double-sided, and printing on differently sized paper
  • Collating, stapling and three-hole punching functions
  • High-resolution prints and a wide color array

Copiers have their place, especially in large corporations that have a focus on business, finance, education, publishing, law, or government regulatory agencies. Keep in mind, a full-featured copier capable of handling large workloads will have a larger footprint and demand more of your office floor space.

Which is Right for Your Business?

When deciding which technology is best for your office printing needs, consider space requirements, multifunction printers (MFP) will have a smaller footprint and are very suitable for small- to medium-sized businesses (SMBs). For corporations that have an enormous amount of documentation to copy or print, a heavy-duty copier can act as a small printing center for all corporate divisions.

If you need sales or technical help when deciding to purchase a high-quality multifunction printer for your workplace, contact Copylite today!