Do You Still Need a Workplace Printer?
Your cloud platforms may have left you wondering if you still need printers anymore. However, you shouldn’t discard them just yet. Here are the five reasons printers are beneficial in your workplace.
1 – Printers Are Smart Gadgets
Many people abandon printers because they believe they’re too rudimentary, but that’s not the case. Modern devices can print, fax, and scan, giving you a single machine that can perform multiple operations. As such, they boost your productivity while saving money and space.
2 – We’re Still a Long Way From Paperless Offices
A paperless workplace isn’t really paperless. Although devices like fax machines are rarely used nowadays, printers have a valuable place in your business. For instance, some of your paperwork requires physical signatures. Likewise, certain regulations may require you to keep digital and hard-copy versions of your documents. Failure to comply can lead to penalties, which is why you need your printer.
3 – Printers Enhance Security
There are many ways you can elevate your document security with high-end printers. Some machines gather and analyze your data from your IT architecture, providing real-time insights into security threats. Other devices also let you incorporate automatic security updates to safeguard against cyberattacks and protect sensitive information.
4 – Printers Complement Digitalization
Printers and digital documents aren’t mutually exclusive. On the contrary, you can use the two technologies efficiently to optimize your workplace.
For example, multifunctional printers are generally connected to the web, making them part of your Internet of Things fleet of devices. These can play a pivotal role in your digital transformation strategies. After capturing data, they can share it with other machines.
5 – State-of-the-Art Printers Are Sustainable
Surprising though it may sound, the demand for printing isn’t declining – it’s shifting. Governments are placing a significant emphasis on protecting the environment by requiring organizations to reduce paper waste. This means you need to adapt your business to the regulations to lower pollution and avoid hefty fines.
Many print manufacturers recognize the gravity of the situation. As a result, they’ve rolled out sophisticated machines to help you print smarter. You can add these machines to your workplace to identify and eliminate your non-essential prints.
Furthermore, modern printers also encourage you to use double-sided printing whenever possible to decrease waste further. Here are a few other ways cutting-edge printers can help you make your business more eco-friendly:
- Robust authentication – The risk of unclaimed, reprinted, or misprinted documents is lower with authentication features. In other words, you can’t start printing until you enter your credentials.
- Networked printers – By connecting multiple printers to other devices, you can scan, store, and share papers digitally.
- Biodegradable ink – Many printers have replaced ink made of volatile organic compounds with vegetable oil to lessen pollution.
Make Sure Your Printer Is in Great Shape
Even if you’re transitioning to a green office, having a fully functional printer makes a world of difference. To make sure your device works correctly, you should pair it up with top-rated Copylite accessories. Whether you need standard cartridges or models with waste containers, our assortment can boost the efficiency of your machine.
