Who Takes Care of The Copiers?

The Chief Information Officer oversees your IT architecture to maximize productivity and ensure safety. Due to all the cutting-edge machines and software they supervise, you might not think they should be in charge of relatively basic gadgets like copiers. However, there are several reasons they should take on this responsibility.

This article will explain why the Chief Information Officer should manage your copiers.

Reason 1 – Robust Copier Management Solves Paper Problems

Surprising as it may sound, paper consumption might be one of the biggest expenses in your company. If you’re like most organizations, your workers use approximately 13,000 sheets of paper every year for printing, faxing, and copying. Plus, your staff spends more than half their time processing paper files. Most of the paper is put to good use, but large quantities are also wasted.

You should bring this problem to the attention of your Chief Information Officer. They can come up with a strategy to reduce waste and save money.

Reason 2 – A Chief Information Officer Can Develop Tailor-Made Solutions

The second reason copiers should be part of your Chief Information Officer’s job is directly related to the first one. When it comes to copier issues in particular, Chief Information Officers have the knowledge and skills it takes to develop creative solutions. They know that a total switch to a paperless office is impossible because you can’t do your business without certain physical documents. As such, the Chief Information Officer can take more practical action, such as setting up copier training courses or preventing some employees from using the machines by restricting access.

Either way, the Chief Information Officer’s expertise is a huge boon in terms of solving copier problems.

Reason 3 – They Can Ensure You Remain Compliant

A large part of your Chief Information Officer’s workday comes down to ensuring your IT infrastructure remains compliant. Governments update their regulations relatively often, putting immense pressure on your systems and processes. One of the aspects these regulations address is your document retention, security, and storage. Naturally, your copiers play a pivotal role in all three areas.

When selecting someone to stay on top of regulations, there’s no need to look further than your Chief Information Officer. They’re already familiar with the changes that must be undertaken once the government releases an IT-related update.

They can take the same proactive approach when managing your copiers. By ensuring your enterprise follows the latest document standards, a Chief Information Officer helps you avoid costly fines for violating the requirements.

Keep Your IT Solutions in Check With Smart Decisions

One of the most difficult aspects of being a business owner is delegating responsibilities when managing important areas. However, there’s no need to think twice about your decision to assign copier management to your Chief Information Officer. They have the knowledge and experience to lower paper waste and keep your company compliant with regulations.

In addition to improving your management practices, you also want to optimize your copiers with cutting-edge equipment. You can find it right here at Copylite. Browse our collection and discover numerous accessories to streamline your machines.