Reasons Why Fax Machines Are Still Relevant

When cutting costs in your company, you may decide you no longer need certain devices. One of the units you might consider removing from the office is your fax machine. You may think it’s obsolete, but that’s not the case.

Here are the reasons you should hold onto your fax machine.

Reason 1 – Internet Integration

You don’t need the internet to send fax messages. Still, modern devices offer web integrations to speed up your sending process.

Reason 2 – Higher Reliability

Another reason you shouldn’t discard your fax machine is that it’s extremely reliable. Call and text signals often bounce because the signal gets interrupted. This compromises your communication with clients and partners, lowering your reputation. Likewise, your emails sometimes end up in spam folders and never get read.

This rarely happens with fax machines. You can rest assured whenever you send your paper, knowing it’ll reach its destination.

Reason 3 – Cutting-Edge Breakthroughs

People depend on fax machines in 2023 because manufacturers have revamped many machines. As previously mentioned, many devices support internet connections to make your communication smoother. You can now send your messages through email, cell phone, or computer. This gives you unmatched flexibility, allowing you to send critical notices on time.

Furthermore, many models come with convenient interfaces to expedite the process further. You can enter recipient information within seconds using large screens to reduce the risk of errors.

Reason 4 – Fear of Missing Out

Fax machines have been a staple in most businesses for decades. Used by large and small organizations alike, these machines get recommended all the time. Chances are, you know many other owners who rely on these devices, meaning it’s very likely your partners and clients utilize one. Due to the widespread use of fax machines, more and more people and drawn to them.

It triggers a bandwagon effect and fear of missing out. If other people have a fax machine, it means it’s probably worth it to keep it in your office.

Reason 5 – Document Confirmations Are Always Convenient

When determining whether or not fax machines are obsolete, you need to consider every feature of these iconic machines, including document confirmations. They’re crucial for many businesses, as they confirm the recipient has received the message. This can give you legal protection in some cases and is a great way to keep track of your correspondence.

The feature shows key details, such as your and your recipient’s information, fax numbers, and the time of your message transmission. All of which are indispensable, making your fax machine far from obsolete.

Reason 6 – High Security

Most fax machines send messages via phone lines. Unlike internet communication channels, they’re rarely targeted by cybercriminals for data theft. That’s why fax machines are commonly used in legal, healthcare, and police environments.

Don’t Discard Your Fax Machine – Upgrade It

Since keeping your fax machine makes more sense than discarding it, you can now figure out how to improve its functionality. That’s where Copylite comes in. Go through our assortment and explore our wide range of toner cartridges that can increase document readability and reduce toner waste.